Executive Flow System

Complete User Guide for Peak Performance

7-App Integrated System for Executive Excellence

Quick Start: Your First Day

Morning (5 min)

Start with P1 Planner

  • • Add your priorities for the day
  • • Allocate time for each task
  • • Generate your optimized schedule
During Day

Use Flow Cycle Timer

  • • 90-minute flow blocks
  • • Quick AAR each block
  • • Track activities in Time Analyzer
Evening (10 min)

Review with Executive Game

  • • Complete Daily Checklist
  • • Analyze time efficiency
  • • Plan tomorrow's priorities

Complete Daily Workflow

1
Morning Planning (5:30-6:00 AM)

P1 Planner (5 minutes)

  1. Open P1 Planner
  2. Set your wake and sleep times
  3. Add 3-5 priority tasks for the day
  4. CRITICAL: Allocate specific time slots (start & end time) for each priority
  5. Generate your optimized schedule
  6. Print or save your plan
💡 Pro Tips:
  • • Priority #1: 90-120 minutes (most important)
  • • Priority #2-3: 60-90 minutes each
  • • Priority #4-5: 30-60 minutes each
  • • Total: Don't exceed 8 hours work time

2
Work Execution (6:00 AM - 6:00 PM)

90-Minute Flow Blocks

Using Flow Cycle Timer:
  1. 1. Struggle Phase (10 min): Deep focus work
  2. 2. Release Phase (5 min): Walk/breathe
  3. 3. Flow Phase (60 min): Peak performance
  4. 4. Recovery Phase (15 min): Rest/reflect
After Each Block:
  1. 1. Click "Quick AAR" button
  2. 2. Complete 14-question assessment
  3. 3. Get your flow score (adds to daily total)
  4. 4. Save insights for improvement

Every 3 Hours: Traffic Light Check

System will remind you every 3 hours to update Time Analyzer:

🟢 GREEN - Essential
High-value, strategic work
🟡 ORANGE - Optimize
Could be improved/streamlined
🔴 RED - Eliminate
Delegate/automate/remove

3
Evening Review (6:00-6:30 PM)

Executive Game (10 minutes)

  1. Complete Dangerous Daily Checklist
  2. Review your daily score (out of 100)
  3. Check achievement unlocks
  4. Battle any flow blockers encountered
  5. Plan power-ups for tomorrow

Time Analyzer Review (5 minutes)

  1. Click "Analyze My Day"
  2. Review time efficiency score
  3. Read optimization recommendations
  4. Note delegation opportunities
  5. Save analysis for tracking

Complete App Guide

1. P1 Planner (Morning Planning Hub)

Purpose:

Create your optimized daily schedule with proper time allocation for priorities

Key Features:
  • • Priority task management
  • • Time allocation for each task
  • • Optimized schedule generation
  • • Flow block integration
  • • Recovery period scheduling
How to Use:
  1. 1. Set wake/sleep times
  2. 2. Add priority tasks
  3. 3. Allocate time (minutes) for each
  4. 4. Generate schedule
  5. 5. Print or save for the day

2. Time Analyzer (Reality Check Tool)

Purpose:

Track what you actually did vs. planned, categorize activities, get optimization insights

Traffic Light System:
  • 🟢 Green: Essential, high-value work
  • 🟡 Orange: Good but could optimize
  • 🔴 Red: Delegate/automate/eliminate
Usage Pattern:
  • • Log activities every 3 hours
  • • Categorize each 30-min block
  • • End-of-day analysis
  • • Weekly efficiency tracking

3. Flow Cycle Timer (Peak Performance Engine)

Purpose:

Execute 90-minute flow cycles with automatic phase transitions and performance tracking

Struggle (20 min): Deep focus, problem-solving, loading the system
Release (5 min): Walk, breathwork, let go of conscious control
Flow (50 min): Peak performance window, effortless execution
Recovery (15 min): Rest, reflection, preparation for next cycle

4. Quick AAR (Performance Analysis)

Purpose:

Analyze flow performance after each 90-minute block, track improvement, get insights

4 Assessment Categories:
  • • Focus & Clarity (4 questions)
  • • Task Management (4 questions)
  • • Immersion (3 questions)
  • • Flow Awareness (3 questions)
Usage:
  • • Complete after each 90-min block
  • • Scores add to daily total
  • • Get personalized feedback
  • • Track improvement over time

5. End of Day Reflection (Performance Review)

Purpose:

Gamify your performance with points, levels, achievements, and habit tracking

Daily Elements:
  • • Dangerous Daily Checklist (100 pts)
  • • Performance level progression
  • • Achievement unlocks
  • • Flow blocker battles
Integration:
  • • Connects to all other apps
  • • Daily score compilation
  • • Weekly/monthly tracking
  • • Motivation system

6-7. Supporting Tools

Release Protocols

Breathing exercises, recovery activities, parasympathetic activation

Flow Tracker

66-day habit formation, protocol mastery, long-term progress

System Integration & Gamification

How Apps Connect:

Morning Planning
P1 Planner → generates schedule → appears in Time Analyzer
Work Execution
Flow Timer → triggers Quick AAR → updates daily score
Performance Tracking
All scores → daily reflection → performance insights

Daily Score Calculation:

Morning Planning Completion: 20 points
Flow Cycle Completions (x4): 40 points
Quick AARs: 20 points
Time Efficiency (Traffic Light): 20 points
Daily Maximum: 100 points

Common Questions & Troubleshooting

Q: My priorities don't show up in the Time Analyzer calendar

A: Make sure to set both start and end times for each priority in the P1 Planner. This ensures your tasks appear properly scheduled on your calendar view.

Q: How often should I use the Traffic Light system?

A: The system will remind you every 3 hours to update your Time Analyzer. This ensures you don't forget to log activities and keeps the analysis accurate.

Q: When should I complete Quick AARs?

A: Complete a Quick AAR after each 90-minute flow cycle. The system will provide easy access after each Flow Cycle Timer session. These streamlined reports add to your daily score and track improvement.

Q: How does the gamification work across apps?

A: All activities feed into the Executive Game scoring system. Planning = points, completing flow cycles = points, efficiency ratings = points. Your daily score unlocks achievements and tracks long-term progress.

Q: What if I miss a 90-minute block or reminder?

A: No problem! You can log activities retroactively in the Time Analyzer and complete Quick AARs for any completed work sessions. The system is flexible to accommodate real-world executive schedules.